DESIGN AND IMPLEMENTATION OF AUTOMATED MOTOR VEHICLE DRIVING SYSTEM

DESIGN AND IMPLEMENTATION OF AUTOMATED MOTOR VEHICLE DRIVING SYSTEM

DESIGN AND IMPLEMENTATION OF AUTOMATED MOTOR VEHICLE DRIVING SYSTEMByEliasSUPERVISED BY A PROJECT RESEARCH SUBMITTED TO THEDEPARTMENT OF COMPUTER SCIENCE, UNIVERSITY  IN PARTIAL FULFILMENT TO THE AWARD OF BSc IN COMPUTER SCIENCEMARCH, 2012APPROVAL PAGEThis is to certify that this project written by  with Registration Number  has been approved by the Department of Computer Science,  University , in partial fulfillment for the award of BSc in Computer Science...                                                                  DateProject Supervisor.DateHead of Department ..                                                                  Dean DateFaculty of Natural Science..                                                                  External SupervisorDateDEDICATIONI dedicate this work to Almighty God. ACKNOWLEDGEMENTVery sincerely, my first greeting goes  ABSTRACTThis project was centered on automated motor vehicle driving licensing system. The current process of motor vehicle licensing is being operated manually and due to this procedure numerous problem are been encountered. A design was taken to computerized the manual process in order to check this problem. The problems were identified after series of interviews and examination of documents after which analysis was made and a computerized procedure recommended. This project will also suggest how to successfully implement the computerized procedure and to overcome the obstacle that would hinder the successful implementation of the system. The new system was designed using Microsoft visual basic 6.0 programming language. This language was chosen because of its easy syntax and features for developing windows based applications.TABLE OF CONTENT Title page iApproval PageiiTable of contentiiiDedication ivAcknowledgment                                                 vAbstract                                                              viCHAPTER ONE1.0 Introduction1.1Imo state licensing authority1.2Statement of problem1.3Objective of the study1.4Scope of the study1.5Definition of termsCHAPTER TWOLITERATURE REVIEW2.1 Introduction2.2 What is motor licensing2.3 Computer application motor licensing2.4 Database administrator2.5 Database management system dbms2.6 Advantages of database processingCHAPTER THREESYSTEM ANALYSIS, METHODOLOGY AND DESIGN3.1Introduction3.2Method of data collection3.2.1 Manual operation3.3Analysis of case study3.3.1 Issuance of driving license3.3.2 Report generation for manual operation3.3.3 File organization and processingCHAPTER FOURSYSTEM DEVELOPMENT AND IMPLEMENTATION4.1Database files created4.2List/description of developed programs in the project4.3Program execution4.4Computerized operation of imo state motor licensing authorityCHAPTER FIVESUMMARY, CONCLUSION AND RECOMMENDATION5.1 Introduction5.2 Problems encountered5.3 Conclusion5.4 RecommendationsCHAPTER ONE 1.0 INTRODUCTIONComputer data processing is of great importance in the modern world and increasingly computers are being applied to the solution of industrial, commercial mathematical and scientific problems.In recent times, there have been need growing need to computerize the operations of big establishments both public and private to increase their overall efficiency. This is achieved by using computer to store, process, and retrieve information as well as generates report. These computers make use of application packages that is a computer program and manuals designed to cover all aspects of particular task in realizing the objective. It is now widely accepted that the coordination of all complex functions of an organization is greatly assisted by en efficient data processing system.In lieu of the size and volume of work of the Imo State Motor Licensing Authority, there is need to computerize their operations. Apart from other advantages, this will now replace the manual process of registering vehicles, issue driving licenses, renew expired licenses as well as change ownership of vehicles. Since the computerized mode of operation is flexible and accurate, record keeping ensured, it will give the management of the Motor Licensing Authority enough time for planning and decision making rather than being immersed in the detail of routine functions. This is necessary since the control of any establishment ultimately lies in the hands of management. Also the computerized operations of the licensing will ensure a very fast retrieval of the necessary information about a vehicle to the police timer of urgent need like during car theft or road accident. in presenting the report of this project, the researchers have arranged the report in five different chapters. Chapter one covers on the introduction, Imo state Motor Licensing Authority in brief, problems that led to the study, the objective of the project. Chapter two deals on the Literature Review, general overview, computer application software and the system software. Chapter three takes a look on the method of data collection. data preparation and analysis, manual operations, report generation for manual operations, file organization and processing database management system, the database administrator, history of the database management and its advantages in processing.Chapter four highlights the database file created, list/ description of developed programs in the project, how to execute the software packages, the password routine, the hardware requirement and system flow chart.Chapter five is on problems encountered in the course of carrying out the project, conclusion and recommendation.1.1IMO STATE LICENSING AUTHORITYThe Imo State Licensing Authority is an arm of the Imo Board of Internal Revenue, charged with the responsibility of ascertaining the genuine of vehicles either bought locally or imported into the country and registering the vehicles after inspection for easy identification, issuing of driving licenses to qualified citizens after conducting a test, renewal of expired driving license and the change of ownership of vehicle. Through these operations, the licensing authority raises money for the state government in the form of fees for their services to the customers for the maintenance of the roads on which these vehicles ply.The origin of the Imo State Motor Licensing Authority dates back to the creation of the State in 1976. AS stated earlier, it is an arm of the board of internal revenue under the state Ministry of Finance.1.2STATEMENT OF PROBLEM1.Due to the ever increasing number of customers coming for one service or the other, the licensing authority can no longer cope with the demands of their customers without much delay with their present manual mode of operation since application forms have to pass from one table to another before being for issuance or renewal of driving license for instance have to wait for months before their demands are met.2.The present method of manual operation is slow in storage. retrieval and maintenance of customers files, enquiry on any customers record especially by law enforcement agents such as the Police and the road Safety Commission is not met with dispatch an a by act of send away by commander Officer.3.The manual method of writing reports of customers in books affects the life span of records since the continued use and re use of the booklets everyday might lead to loss of important information.4.With the manual method of operation, records for different customers are stored in different files and this makes it difficult to respond to requests for data for multiple areas and flexible way.1.3OBJECTIVE OF THE STUDYThe research project, which is a computerized operation of the Imo state Motor Licensing Authority, is being designed to meet the following objectives.Replace the existing manual method of processing large volumes of customers form for registration of vehicles.Issuing driving LicenseRenewing expired licenses as well as changing ownership of vehicles.To provide an efficient data processing system which assists greatly in the coordination of the complex functions of authority.To provide different analysis and report of customer records without delay to the law enforcement agents such as the Police and Road Safety Commission in time of need.It has a security permanent like password level which prevents unauthorized persons from tampering with customer records.Since the licensing authority is intended to generate fund for the government through fees charged to the customers for services rendered to them, the comprised operations of the authority will ensure accuracy in calculation and recording of daily transactions collected from customers. Also since computers do not make mistake once records are correctly entered, it will ensure that processing and subsequent processing of records of customers is fault free as well as record adjustment and automatically readjustment of subsequent processing with precision.1.4SCOPE OF THE STUDYThe scope of this project covers the entire operation of the Imo state Motor Licensing Authority Owerri, which includes registering of vehicles either imported into the country or bought locally after proper inspection, issuing driving license of qualified customers after conducting a driving test and renewing expired driving license as well changing the ownership of vehicle from the previous owner to the present owner after the condition for the changes are met.1.5DEFINITION OF TERMSWhile digging a software package for the computerized operations of the Imo state Motor Licensing Authority, certain technical terms are used from time to time. I wish therefore to give the interpretation/ definition of terms.DATAData is information in coded form, acceptable for input and processing by a computer system. In other words, data is a representation of information.SYSTEMA computer is an electronic machine, which under the control of a stored program, automatically accepts and processes data and supplies the results of that processing.FILEA file is an organized collection of data; files are generally large, contain related items of information and strictly arranged according to some structure.RECORDA Record is a unit of data, which makes up files. It contains a number of data items and each record in a file is determined by the way, in which the records are arranged within the file.PRGThis is a file name extension for a program fileFIELDThis is the smallest addressable element in a database file.MENUThis gives the user a list of program choicesDATABASEA data base is a structure that can house information about multiple types of entities as well as relationships among the entities.DBMSDatabase management system and it is a software product through which users interact with a database. The actual manipulation of the underlying database is handled by the DBMSDATABASE FILESA collection of related records pertaining to a particular subject CHAPTER TWOLITERATURE REVIEW2.1 INTRODUCTIONThe computer is an electronic device, which stores information on disc or magnetic tapes, analyzes it, and produces information report as required from the data being fed in.Computer data processing has many advantages over manual data processing such as speeds, accuracy, easy data storage and quick retrieval of information.Computerized data processing is a means to an end, the end being to assist in the efficient running of an organization. Since the processing of data is an integral part of the main activities of an organization and without it, the organization will collapse. The basic characteristics of any organization is specialization for the efficient service, this means that an organization and separate and distinct function. The performance of all these function in a coordinated manner enables the organization to meet its objectivesHowever, a computer as an electronic data processing machine cannot function without the necessary software program.A database program is a set of commands stored in a file to perform a specific function and to generate desired information output