DESIGN AND IMPLEMENTATION OF A WEB BASE OFFICE MANAGEMENT SYSTEM

CHAPTER ONE

INTRODUCTION

1.1 BACKGROUND OF STUDY

Virtually all software used in enterprises today has the same goal which is supporting business processes. Some processes are entirely automated, relying solely on communication among applications, others probably rely on people to initiate the process, approve documents the process uses and resolve any exceptional situations that arise like incomplete information. In either case, its often possible to specify a discrete series of steps known as workflow that describe the activities of the people and software involved in the process. Once this workflow has been defined, an application can be built around that definition to support the business process.

An office management is a set of activities organized hierarchically in a tree structure. An office management consists of a sequence of connected steps. It is a depiction of a sequence of operations, declared as work of a person, a group of persons, an organization of staff, or one or more simple or complex mechanisms. Office management may be seen as any abstraction of real work, segregated in work share, work split or other types of ordering. For control purposes, it may be a view on real work under a chosen aspect, thus serving as a virtual representation of actual work. The flow being described often refers to a document that is being transferred from one step to another

1.2 STATEMENT OF THE PROBLEM

The current students registration process of Obasanjo collage of health sciences which is based on manual registration process is characterized by lack of integrity, concurrency problem and the inability of students to process their registration online from any place.

The current manual registration process exposes the system to lack of security of information thereby making the students information to be exposed to unauthorized users.

1.3 OBJECTIVE OF STUDY

The purpose of this research work is to develop a system that should be able to achieve the following:

1. Automation of the students registration process by changing all hard copy procedures involved to electronic media.

2. Provision of a robust database for the electronic storage of registered students data and at the same time reducing the number of stand alone databases.

1.4.SIGNIFICANCE OF STUDY

Using office management to automate and keep track of the students registration process will eliminate the problems associated with the current manual students registration process which includes but are not limited to lack of information integrity, concurrency problem and lack of data security.

1.5 SCOPE OF STUDY

The scope of this research work is centered on the registration process of the students of Obasanjo collage of health science makurdi, Benue state. This project which is webbased, automates the students registration process, generates students registration number, monitors the movement of the electronic form online, notify students of their registration status anytime they log onto the schools website and also maintains the integrity of the information being processed by using password to limit access to only approved individuals. The system also creates automatic database for the storage of successfully registered students